The Digitalization of the Adolf and Ann Robison Collection of Hebrew Manuscripts (Part 1)

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by Gary A. Rendsburg

Blanche and Irving Laurie Chair in Jewish History

Department of Jewish Studies

Sometime in the late 1950s or early 1960s, the Adolf and Ann Robison Collection of Hebrew Manuscripts entered the Rutgers University library holdings. Naturally, they were deposited in Special Collections and University Archives (SCUA) in the then relatively recently opened Alexander Library. The c. 50 manuscripts were studied soon thereafter by Professor Leon Feldman (Hebraic Studies), in conjunction with Morris Lutzki, expert in Hebrew manuscripts at the Library of the Jewish Theological Seminary of America. The result of their collaboration was a 53-page typewritten catalogue, stored at SCUA along with the manuscripts themselves.

Cover page of the 1964 catalogue.

The manuscripts date to the 15th through 19th centuries and were all written in Yemen. Already in the late 15th century, within decades of the invention of movable type by Johannes Gutenberg, printers (especially in northern Italy) developed Hebrew font for the printing of Hebrew books. Throughout the 16th and 17th centuries, the printing of Hebrew books burgeoned, as the technology spread to main centers such as Salonika, Istanbul, Amsterdam, and Prague. With the new technology readily available throughout Europe and the Mediterranean basin, manuscripts became rarer and rarer (not only in the Jewish world, of course, but throughout book culture more generally).

The one main exception among Jewish communities was Yemen: due to both the relative poverty of the community and the geographical remoteness of the country, the printing press did not arrive until the 20th century. Hence, Yemenite Jewish scribes continued to copy by hand classical Jewish texts such as the Bible, the prayer book, and the Passover Haggadah. Our Robison Collection of Hebrew Manuscripts may constitute the best testimony to this practice in any library outside of Israel.

Enter the digital age, with more and more libraries digitizing their manuscript collections, with high-resolution images readily available for public inspection on the internet. Riding this wave, in 2014 the National Library of Israel (NLI) created “Ktiv: The International Collection of Digitized Hebrew Manuscripts,” in an effort to aggregate all Hebrew manuscripts at a single website. Eight years on, the project now has c. 600 partners (including Rutgers University), with c. 95,000 documents available in digital images.

Our involvement began in 2019, when Rutgers and the NLI signed an agreement, with the latter providing the funds for the digitalization of our Robison Collection. We moved quickly, hired Bruce White, photographer extraordinaire, arranged for library space to undertake the project, and completed the photographic record in January‒February 2020. The main result was c. 5000 images, using the best equipment possible – though note also the timing: we completed the project just weeks before the COVID-19 pandemic would cause the Rutgers campus to close in March 2020, with no further access to Alexander Library.

The pandemic caused some delay, but nonetheless work proceeded. Mr. White mailed an external hard drive containing all the images, all properly organized and labelled, to our colleagues in Jerusalem, and little by little they began to integrate the images into their database.

to be continued …

Updates to Services and Access to Materials

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We’re happy to report good news from Special Collections and University Archives: Improved access to our resources and expanded researcher hours and capacity. The main phase of moving our collections has been completed so most of our manuscript collections are accessible to patrons. We retained frequently used collection​s in Alexander Library and ​can provide access to the majority of material​ stored offsite. Retrieval does take longer than usual so advanced notice is required for appointments.

We have expanded ​our reading room hours and are now open Tuesday, Wednesday​, and Thursday 10 am -12:30 pm and 1:30 pm – 4 pm, by appointment only. Likewise, we look forward to increasing our reading room capacity by June, when we move to a larger space on the first floor of Alexander.

Please see the SC/UA Migration Project: Seeking Higher Ground web page for regular updates on our move.

If you have questions about availability of specific material or would like to make an appointment, please contact us.

SC/UA’s Limited Reopening

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Good news! On Tuesday, February 15th, Special Collections and University Archives will open a small Reading Room in Alexander Library. Initially the Reading Room will be open Tuesdays and Wednesdays, 10-12:30 , and 1:30-4. Advance appointments are required. Walk in patrons will not be admitted. Requests for material will take longer than usual and some material will not be available due to our ongoing collections move. Rare books, with the exception of 100 books, are inaccessible.

Up to two patrons–current Rutgers faculty, staff, and students only–can be accommodated at a time. These limits are based on the Return to Rutgers policies for visitor access and spacing and will be updated as Rutgers guidelines evolve. Please consult with an SC/UA faculty or staff member about scheduling an appointment.

Happy New Year from Special Collections & University Archives!

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George Street, looking north toward Albany Street, New Brunswick, 1888. New Jersey Views Photograph Collection.

As we return from the holiday break, we continue our collections move and prepare for the semester ahead.

We’d like to take a moment to remind readers of digital resources we have available while our services remain limited during our move.

Our Digital Resources Guide brings together all currently available Special Collections and University Archives (SC/UA) digitized materials, as well as digital resources outside of Rutgers that are related to our work and that we frequently use. Two new additions to the Guide are:

  • Personal Correspondence of the Rutgers College War Service Bureau, a project led by Digital Humanities Librarian Francesca Giannetti that features selected correspondence from the War Service Bureau, established in August 1917 to keep Rutgers students in contact with the college as well as with one another during the Great War. The correspondence has been transcribed, edited, and encoded by students of Rutgers–New Brunswick and Rutgers Future Scholars.
  • Digital Scriptorium is a consortium of American libraries and museums that makes pre-modern manuscript materials freely available online. SC/UA’s contributions include manuscript fragments, leaves, and bound volumes spanning the 9th through 16th centuries, nine countries, and seven languages, primarily Latin.

SC/UA’s Primary Source Highlights is a growing collection of high-resolution images and selected PDF’s that represent our rich holdings across our collecting areas. 

We are always working to digitize more materials, so check the Digital Resources Guide and Primary Source Highlights periodically for new additions.

Late December Move Update

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The commercial mover has now moved 973 linear shelf feet of SC/UA manuscripts and rare books from the Alexander subbasement to off-site storage. They have also moved 70 filing cabinets that include printed material, photographs, and maps into the New Jersey Reading Room that will be available onsite when SC/UA reopens. Packing and moving will continue through December 22 and begin again in January.

You can catch up on all of our move updates under “SC/UA Migration Project: Seeking Higher Ground.”

We wish you happy holidays and look forward to a return to reference services in 2022!

Phased Reopening of Special Collections & University Archives

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The ​phased reopening of SC/UA will begin January 10, 2022, with remote reference service being provided through ​the Libraries’ Ask a Librarian Service. ​Please be aware that the availability of research material will be limited and ​our response time will be longer than usual ​due to many collections being located off-site. When the SC/UA move is complete, ​which by the mover’s estimation will be in March ​2022, research visits for Rutgers patrons will resume by appointment-only. The Clifford Case room in Alexander Library will be used as a temporary reading room for patron visits.

Hurricane Ida and Changes to Our Services

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Special Collections and University Archives (SC/UA) closed the New Jersey Reading Room on October 1 to allow staff to work on flood recovery activities. The closure will remain in effect for the rest of the academic year.

Hurricane Ida severely impacted SC/UA, so we are taking these measures to ensure the long-term preservation of collections and improve the storage and research environment. No collections were destroyed but there was extensive flooding and damage to the storage areas necessitating moving 27,000 linear feet of collections to safety.

Remote reference, scanning, and instruction will temporarily close on October 15 as we prepare collections to move off-site. We anticipate that a large portion of our collections will be inaccessible for at least a year.

Our two top priorities are preserving our collections and providing access to them. As we secure the material, we are working to find ways to provide access to limited parts of our collections to enable research and instruction to continue. We’ll provide updates on access during renovation on our website and here on “What Exit?”

If you have questions, please contact us.

We apologize for this inconvenience and appreciate your patience and understanding.

The Long Journey of the Griffis Collection Finding Aid, Now Online

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By Fernanda Perrone, Curator of the William Elliot Griffis Collection

The William Elliot Griffis Collection documents the life, career, and connections of the man who has been described as “the most important interpreter of Japan to the West before World War I.” William Elliot Griffis was born in Philadelphia, Pennsylvania in 1843 and attended Rutgers College from 1865 to 1869. At Rutgers, Griffis befriended some of the earliest Japanese students to attend an American college, and developed a lifelong fascination with that country, which had recently opened to Westerners. After graduation, through his Rutgers connections, Griffis was offered the opportunity to teach natural sciences in Japan. Leaving in fall 1870, Griffis spent eleven months teaching in Fukui in western Japan before moving on to a position in Tokyo. He was joined by his sister Margaret, who kept house for him, tutored students, and eventually gained an appointment at the first government school for girls. Although Griffis and Margaret left Japan in 1874, he would spend the next fifty years writing, lecturing, and collecting material about Japan, producing more than 20 books, hundreds of magazine articles, newspaper editorials, and reference book contributions.

As well as keeping diaries and letters from his time in Japan, throughout his life Griffis collected publications, manuscripts, photographs, and ephemera related to Japan and East Asia. Indeed, Griffis’ most enduring legacy is his archival collection of over 250 boxes, which was donated to Rutgers after his death on February 5, 1928. Reputedly his wife Sara Griffis filled half a box car of a train with Griffis’ collection for the slow journey from his home in upstate New York to New Brunswick. Arrangement and description of the Griffis Collection began as early as the 1930s with a grant from the American Council for Learned Societies. After a hiatus during the Second World War, cataloging resumed with the collection’s rediscovery in the 1960s and continued under a succession of curators into the 2000s. A finding aid in paper format was created in 2008, which numbered 288 pages. In the following years, a 69-page inventory of photographs, a 37-page list of oversize materials, and several other sections were completed.

While SC/UA faculty and staff have labored to mark up finding aids using Encoded Archival Description and make them discoverable on the Web, no one had the time or fortitude to attempt the Griffis finding aid. Only during the pandemic, with the uninterrupted time allowed by remote work did Processing Archivist Tara Maharjan take on the challenge of encoding this behemoth. Working closely with Griffis Curator Fernanda Perrone, Tara began work in October 2020 and finished in March 2021. Today the finding aid can be found on the SC/UA website at http://www2.scc.rutgers.edu/ead/manuscripts/griffisf.html, where it is keyword searchable and discoverable by Google. Parts of the collection have also been microfilmed and digitized by Adam Matthew Digital and can be viewed through the Area Studies Japan database. Photographs of early Japanese students at Rutgers can be viewed in RUCore: for example, this portrait. The rare and unique Korean photographs from the collection have been digitized and will ultimately become available for research. Some can be viewed at SC/UA Primary Source Highlights

Congratulations and sincere thanks are owed to Tara Maharjan for this amazing accomplishment, which will bring the collection to a wide audience of students, scholars, and interested individuals, stretching from New Brunswick to Japan and beyond.